Construction Reimbursement: Sample Agreement
Sample Construction Agreement
Library Construction Project Number (#)
Sample of agreement between the Office of Library and Information Services and a library:
The Office of Library and Information Services agrees to provide from funds available under the General Laws of Rhode Island, as amended, (section 29-6-6), the following share of the total construction cost of the (library) approved construction project. A State share, not in excess of $ (state share)  amounting to not more than (percent) % of the total eligible costs of the construction project which are estimated to be $ (eligible costs), or the lesser of the maximum allowable costs as established by the Library Board of Rhode Island and as may be set forth in the regulations for public library construction/renovation reimbursement funding under Section 29-6-6 of the Rhode Island General Laws.
All funds so made available for the approved construction project shall be expended only for the construction of public library facilities in accordance with the regulations and priorities as promulgated by the Library Board of Rhode Island.
The (library) agrees as follows:
- That the (library) will expend in addition to the state share
such amount as is necessary for the completion of the construction
project, but not less than (percent)% of the total cost of the
- That the Office of Library and Information Services shall have
authority to review and approve plans, specifications, bid documents,
contract awards, payments, and all documents of obligation or expenditure
for the project and to supervise the project throughout (pursuant
to the Code of Federal Regulations, as amended).
- That the (library) will separately account for all funds to
be used for the project and will keep records of such accounting
readily available for review or audit by the Office of Library
and Information Services and will make such reports, including
reports of expenditures and of work progress, as the Office of
Library and Information Services deems necessary to fulfill its
obligations under State law and regulations.
- That the (library) will provide the Office of Library and Information
Services or its agent access to the construction site at reasonable
times for the purposes of inspecting construction progress and
of verifying compliance with Federal Labor standards regulations,
the State plan, and other requirements of State and Federal law
- That all funds will be expended by the (library) solely for
the purpose for which paid and that the (library) will repay to
the Office of Library and Information Services the amount of all
funds paid by it to the (library) if lost or diverted from such
- That the (library) assures the Office of Library and Information
Services that the construction work for the public library will
be undertaken promptly and completed within a reasonable period
- That the facility to be constructed under this agreement will
give public library services which are free and without discrimination
and that the facility will continue to be used to provide such
services unless its use for another purpose is approved by the
Office of Library and Information Services.
- That all applicable Federal, State, and local laws and regulations
will be complied with, including, but not limited to, the regulations
for public library construction/renovation reimbursement funding
under Section 29-6-6 of the Rhode Island General Laws.
- Reimbursement of state funds will begin in the fiscal year following
the completion, acceptance, and audit of the project.
Chairperson/President Board of Trustees
Chief Information Officer, Office of Library and Information Services
 Plus the interest cost actually incurred by the city or town or any free public library as a result of having to borrow the State's portion of the total cost of the project (29-6-6 G.L. State of Rhode Island).